Hosting a BBQ fundraiser is a powerful way to rally community support, raise funds for a good cause, and share great food. With catering from John Mull’s Meats & Road Kill Grill, your event is sure to be both memorable and mouthwatering. Follow this step-by-step guide to plan a successful BBQ fundraiser that leaves guests full and your goal accomplished.
1. Define Your Fundraising Goal
Start with a clear objective. Are you raising funds for a local school, nonprofit, medical expenses, or a community project? Establish a target amount, define how the funds will be used, and outline a timeline. This gives your event purpose and provides transparency for supporters.
2. Select a Strategic Venue
Choose a venue that supports your estimated guest count, offers easy parking, and has access to restrooms. Outdoor parks, church lots, and community centers are ideal for BBQ fundraisers. Consider if the space allows for vendor tents, games, music, and dining areas.
3. Plan the Perfect BBQ Menu
Partner with John Mull’s Meats catering team to craft a BBQ menu that appeals to a wide audience. Our catering menu includes mouthwatering options like:
Proteins:
- Ribs (full slabs or rib tips)
- Beef Brisket
- Pulled Pork
- Pulled Chicken
- BBQ Chicken (whole, breast, or quartered)
- Beef Tri-Tips
- Burnt Ends
- Beef Hot Links
Side Fixins:
- Macaroni & Cheese
- Baked Beans
- Collard Greens
- Cole Slaw
- Potato Salad
- String Beans
- Mashed Potatoes & Gravy
- Yams
Desserts:
- Peach, Apple, or Cherry Cobbler
Choose items based on your crowd size and budget. Remember, all cooked orders require 48-hour advance notice.
4. Set Ticket Prices and Offer Packages
Pre-sell tickets online and in person to estimate attendance. Offer:
- General Admission: Includes a meal (protein + 2 sides + drink)
- Family Packs: Group meal deals at a discount
- VIP Packages: Access to premium seating, a full plate of burnt ends, or a dessert sampler
Add donation options for supporters who can’t attend.
5. Promote Your BBQ Fundraiser
Marketing is key. Use these channels:
- Social Media: Create event pages on Facebook and Instagram. Share behind-the-scenes prep, menu teasers, and fundraiser goals.
- Flyers & Posters: Distribute around schools, churches, and businesses.
- Email Campaigns: Use newsletters to reach your contact list.
- Local Media: Send press releases to newspapers and radio stations.
Encourage attendees to bring friends and share the event online.
6. Add Fun and Entertainment
Boost engagement with entertainment like:
- Live music or DJ
- Raffle baskets or silent auctions
- Kids’ zone with face painting and games
- Contests (e.g., rib-eating or BBQ sauce tasting)
- Photo booth with BBQ-themed props
Entertainment keeps people longer, which increases fundraising opportunities.
7. Recruit and Train Volunteers
Volunteers are your support system. Assign them to:
- Setup and teardown
- Food and drink stations
- Raffle/auction management
- Guest check-in
- Clean-up crew
Hold a volunteer meeting before the event to review roles and safety protocols.
8. Keep It Organized
Use a checklist and event timeline to stay on track. Prepare signage, tables, trash bins, and first-aid kits. Have a plan for weather changes if hosting outdoors.
9. Thank Your Supporters
Show appreciation to attendees, sponsors, and volunteers. Follow up with emails, social media shoutouts, and thank-you cards. Share results and photos of the event to reinforce impact.
10. Partner with John Mull’s Meats for Catering Excellence
With a reputation as Las Vegas’ best BBQ, John Mull’s Meats brings flavor, professionalism, and experience to your event. Our catering services help you focus on fundraising while we handle the food. Let us know your menu, guest count, and budget—we’ll take care of the rest.
Final Thoughts
A BBQ fundraiser is about more than food—it’s about community, generosity, and connection. With strategic planning and catering support from John Mull’s Meats & Road Kill Grill, your event is sure to be a sizzling success. Ready to start planning? Contact our catering team today and let’s make your fundraiser unforgettable.